A. Description of Available Channels
Community produced programs may be cablecast on Channel 5 on Comcast.
B. Playback request procedures
Videos must be submitted in Quicktime format to the Drop Box Folder on the Playback Computer at least one week prior to the requested cablecast. A Cablecast Request Form must accompany each submission, unless it is a regularly-scheduled series. Please follow these format guidelines when exporting your video to the Playback Computer Drop Box Folder:
From Final Cut: Export, Using QuickTime Conversion. Clearly label the name of your program and choose Master Mac, Master Mac Public Folder, Drop Box to save your program. Format is QuickTime Movie. Select Options, Settings. Compression Type should be MPEG-4 Video. Key Frames and Data Rate set to Automatic. Compressor Quality should be set to Best. Click OK and then click Size. Set dimensions to NTSC 720 x 480 4:3. Click OK and uncheck the Prepare for Internet Streaming. Click OK, then click Save.
2. Cablecast Request Form
A Cablecast Request Form must be submitted to the Executive Director at least one week before the first request time in order to schedule your program on Channel 5. The form must be submitted each time an individual program is turned in or once each quarter for a series. Programs may not exceed 29 minutes for a half-hour show and 59 minutes for an hour-long show.
The form allows you to indicate the day and time you'd like your program to be cablecast and allows the station to do our best to accommodate your request. We ask community producers to be patient and remember this resource is shared by many people and it is our task to balance the requests of everyone.
The Cablecast Request Form also is a legal document that gives us clearance to cablecast a program on Channel 5 and must be signed by the community producer of record. When the community producer signs the document, she/he attests that the submitted program adheres to PATV 5's programming guidelines and does not include:
Commercial content as outlined in the Operating Policy and Procedures.
- Gambling or promotion of gambling in a manner which is in violation of any applicable local, state or federal laws.
- Copyright infringement, invasion of privacy or defamatory content.
- Content that is obscene or indecent as defined by applicable laws.
By signing the Cablecast Request Form, the community producer also attests that if the submitted program contains Potentially Objectionable Content as outlined in the Operating Policy and Procedures, she/he has marked the form in the appropriate area and included the required 15-second disclaimer before their program.
3. Scheduling priorities
Time slots are allocated on a first-come, first-serve basis, following existing time slots for governmental meetings, series and other recurring programs. Public access programs may be preempted by government access programming without prior notice.
Time slots for series will be reserved as long as new programming is delivered. If the community producer fails to supply new material one week before that material is scheduled for cablecast, the program may be removed from the schedule.
Programs containing Potentially Objectionable Content will be cablecast between midnight and 4 a.m.
Programs may not air more than four consecutive weeks.
4. Series programs
If a program is a recurring, preproduced series, the length of the program may not exceed its allotted timeslot without first receiving permission from the PATV 5 GM. Any program exceeding its timeslot may be preempted by another program.
Programs may be shorter than the time allotted.
5. Live Programming
Live programming can preempt taped programming with prior notice. The preempted program may be rescheduled at the discretion of the GM.
6. Deadline to submit video
The deadline to submit a production with the Cablecast Request Form is one week before the first requested cablecast.
7. Potentially objectionable content
Programs shown on Channel 5 do not necessarily reflect the views of PATV 5, the towns of Avon and Vail, Comcast or other organizations affiliated with PATV 5.
Potentially Objectionable Content includes, but is not limited to, nudity, indecency, profanity, extreme violence, degradation or hate speech.
Potentially Objectionable Content is subject to approval or denial for cablecast by the PATV 5 Executive Director or Board, based on community standards. The producer is responsible for all content and must mark the Cablecast Request Form in the appropriate area if their program contains Potentially Objectionable Content.
Programs containing Potentially Objectionable Content will be cablecast between midnight and 4 a.m. during "Safe Harbor" hours and must include a 15-second disclaimer before the program that clearly states: "The following program contains material which might be offensive to some viewers or may be inappropriate for children."
8. Outside programming
Noncommercial programming produced outside PATV 5 but substantially produced inside Eagle County or by Eagle County residents may be submitted for cablecast by filling out a Cablecast Request Form. Programs produced outside Eagle County must be sponsored by at least one PATV 5 member before cablecast. All outside productions must adhere to applicable rules outlined in the Operating Policy and Procedures.
It is the community producer's responsibility to obtain the rights to any works included in a production. Productions that contain copyrighted works will not be cablecast until written permission is obtained from the copyright holder. PATV 5 is not responsible for copyrighted works contained in a community producer's production.
C. Prohibition of commercial content.
Commercial content is not allowed on Channel 5.
Programs produced in whole or part through PATV 5 may not include commercial content. If you are unsure whether your program contains commercial content, please ask.
PATV 5 facilities may be used only for production of noncommercial projects to be cablecast initially on Channel 5.
Commercial content is any content, in whole or part, which depicts, demonstrates or discusses products, services or businesses with the intent or substantial effect of monetarily benefiting an individual, organization, agency or business.
A call to action is any audio, text or video that encourages the viewer to take action to purchase a product or service or to visit a specific business. Calls to action are commercial.
When interviewing a business owner or representative, you must keep the conversation noncommercial and free from calls to action. The guest should be introduced with their name and business as a statement of fact. This is the last time you should address his/her specific business. Avoid questions that encourage the guest to talk about what they sell. Instead, ask questions about the business person's community history, how long they've been in business, how the community has changed and how the business gives back. Encourage the business owner to share anecdotes about his/her participation in the community, charitable events they've sponsored or charitable events that are coming up in the near future.
A business person may be identified during the program with a lower third graphic that includes the person's name, title and the name of the business they own or represent.
Producers who repeatedly or flagrantly produce and submit programs that contain commercial content may lose the privilege to use PATV 5 facilities and channel.
D. Prohibition of obscene and other unprotected speech/material.
Material that is unlawful, obscene, libelous or slanderous is unacceptable.
E. Technical requirements.
PATV 5 staff reserves the right to deny cablecast of programs that contain technical problems not associated with deliberate artistic intent. If staff determines the technical quality significantly interferes with a viewer's appreciation of a program, staff shall endeavor to contact the producer of that project and offer assistance in remedying the technical problem. Community producers may resubmit the program after the technical problem(s) is resolved.
Technical problems include, but are not limited to, distorted, over-modulated, low or no audio and over exposed, under-exposed or pixilated video.
F. Program promotion
PATV 5 encourages community producers to create promotional materials for their projects to be shown on Channel 5, whether it is a 15- or 30-second video, Bulletin Board slide, mass Email, poster or other. Community producers must have permission from the GM to use the PATV 5 logo.
G. Program underwriting
PATV 5 has developed Underwriting Opportunities to support the station and develop programs. Community producers and PATV 5 staff may seek underwriters for programs as described in the Underwriting Opportunities document. The goal of the Underwriting Opportunities is to enable community producers and PATV 5 to give appropriate credit to those individuals, organizations and businesses that helped fund the program and support public access television while discouraging commercial content.
Following the Underwriting Opportunities, PATV 5 may create messages up to 30 seconds for underwriters to precede and/or follow programs. Messages are not commercials or advertisements, but rather an indication that an individual, organization or business supports public television. We will include a logo, still photos, video of a business and service, contact information, slogan, business purpose, value-neutral description, fact about a business or other nonprofits supported.
Any additional underwriting for programs other than already existing options, including goods or services must be credited following a program with a graphic that reads, "Goods and services provided by…".
What is underwriting?
Underwriting is a show of support for a program. Underwriters may assist with the production and/or distribution of a program in a number of ways including, but not limited to: providing food for the crew, purchasing tape stock, or supplying the set pieces to assist with the program's visual design. Sponsors may provide a location for the program to be videotaped at no cost to the producer. Acknowledgement of a sponsor should take the form of a "thank you" for a show of support and is not an advertisement for a product or service.
Should we have a separate underwrite opportunity for community producers?
H. Getting paid for your work
PATV 5 exists for nonprofit creation and cablecast of noncommercial content. PATV 5 does not charge for equipment rental or channel time. Any community producer found to be charging for production services, equipment or program distribution will be restricted from PATV 5 equipment, facilities and services.
I. Community bulletin board messages
Nonprofits and individuals may submit items for the Community Calendar to firstname.lastname@example.org. Items must be noncommercial in nature.
When staff determines that there has been an apparent violation of any of these Operating Policies and Procedures, he/she will notify the community producer within 48 hours as follows:
First offense: A verbal warning will be given by staff to the community producer and noted in their file.
Second offense: A written warning will be given by staff to the community producer and noted in their file.
Third offense: A written notification of the alleged violation will be sent by the Executive Director advising the community producer of his/her right to meet with the Executive Committee for a final determination, including possible sanctions. The community producer shall be advised that his/her request for a meeting must be made within two weeks of the date of the letter of notification. Copies of the written notification may be sent to all members of the Board of Directors.
Staff will immediately suspend distribution of a project, provided that the project contains alleged violations of these Operating Policies Rules and Procedures relating to nudity, language, gambling or commerciality or provided that clear and substantial risk of legal liability for PATV 5 exists. In the event of suspension of distribution, a producer will be given notification of the alleged violation.
PATV 5 staff strives to resolve disputes in a manner that is fair, reasonable and equitable. Within two weeks after the date of notification to the producer of the infraction, the designated staff person will meet with the producer to discuss the infraction and potential solutions (depending on infraction a third party may be included in such a meeting to ensure fairness). After this meeting (or if the producer refuses a meeting) the designated staff person may take one or more of the following actions:
Require the producer to attend designated training or workshops prior to further use of PATV 5 facilities;
- Suspend for a period of time or revoke, in whole or in part, the producer's privileges to use PATV 5 facilities;
- Determine through discussion or mediation an alternative solution and/or
- Take no further action.
No person shall have producer rights suspended or revoked unless the designated staff person determines that the producer's conduct is an aggravated infraction of these Operating Policies and Procedures. In determining whether an infraction is aggravated, the designated staff person shall consider whether:
The producer or has been involved in previous infractions.
- The infraction reflects a serious disregard by the producer of the personal or property rights of others.
- The infraction reflects a serious disregard by the producer of the proper care, use, treatment or protection of PATV 5 facilities.
- The infraction was intentional or demonstrated a willful disregard for these Operating Policies and Procedures.
The designated staff person shall notify the producer in writing of a decision to impose sanctions as soon as possible. If the designated staff person suspends or revokes producer rights and if the designated staff person determines that the producer's conduct seriously endangered PATV 5 facilities or the person or property of others, the notice shall so state and the revocation or suspension shall take effect immediately. The Executive Committee shall be sent a copy of any Executive notice required by this Section.
Any producer against whom the designated staff person has imposed sanctions may appeal that decision to the Executive Committee. A request for appeal shall be in writing and delivered to the Executive Committee within 30 days after the producer is notified of the designated staff person's decision. If a request for appeal is made, sanctions shall not take effect unless the designated staff person has determined that the producer's conduct seriously endangered PATV 5 facilities or the person or property of another and has notified the producer of this decision.
Upon receipt of appeal from a producer, the Executive Committee shall include the matter on its agenda, granting priority over all other agenda matters except for the appeals made under this section. That portion of an Executive Committee meeting at which an appeal is heard shall be open to the public. At the meeting the designated staff person shall describe any sanctions imposed and the basis for alleging a violation of these Operating Policies and Procedures. The producer shall be entitled to testify regarding the alleged violation and any sanctions. Both the producer and the designated staff person may present witnesses or evidence related to the alleged violation. Additional public comment may be taken.
If the Executive Committee determines that there is sufficient basis to justify the designated staff person's determination of a violation of these Operating Policies and Procedures, then that determination shall be affirmed. The Executive Committee may modify the designated staff person's determination or any sanctions imposed or may make a new determination or impose new sanctions. If the Executive Committee determines that there was no basis for the designated staff person's determination of a violation of these Operating Policies Procedures, the Executive Committee shall remove any sanctions which were based upon the determination.
Any decision by the Executive Committee shall be final and conclusive.
Any PATV 5 staff may cause any persons to be removed from PATV 5 facilities and may require any persons to return any PATV 5 facilities in his/her possession when the person is interfering with other PATV 5 business or staff in the performance of PATV 5 facilities or activities or when the person is placing in immediate danger any PATV 5 facilities or the person or property of others. Any PATV 5 staff who takes such action shall make a written report to the designated staff person of the actions taken and the circumstances that caused them to be taken.